Manager, Office of the CEO

Location: New York City (Hybrid: ~2 days in-office, 3 days remote) Salary Range: $89,000–$104,000 Reports to: CEO

Position Summary

Teaching Matters is seeking a highly motivated, early-career professional Program Associate with a focus on serving as Executive Assistant to the CEO.

This role is ideal for someone who is organized, curious, and eager to learn how a nonprofit organization operates at the executive level. The Program Associate will work closely with the CEO to manage schedules, communications, planning, and preparation—acting as a trusted partner who helps ensure the CEO’s time and attention are used effectively.

While this role includes light office management and administrative responsibilities, it is primarily a high-touch, high-trust support role that requires strong, warm communication skills, sound judgment, and the ability to figure things out independently.

Key Responsibilities

Executive Support & CEO Enablement (Primary Focus)

• Manage complex, high-touch scheduling for the CEO, including coordination across in-person, remote, and NYC-based meetings

• Prepare the CEO for meetings by conducting light research, drafting briefs, and coordinating with internal teams (including Development and sales)

• Draft agendas, notes, follow-ups, and action trackers for executive and leadership meetings

• Support board and board committee preparation, including logistics, materials, and follow-up

• Coordinate travel arrangements and logistics as needed for the CEO and leadership team

• Provide thoughtful email and communications support, including drafting responses when appropriate

• Handle confidential information with discretion and professionalism

Planning, Projects & Special Initiatives

• Support quarterly planning, retreats, and key organizational moments

• Own or support small projects from start to finish, including creating timelines, tracking progress, and communicating updates

• Anticipate needs and proactively propose solutions to improve executive and organizational effectiveness

Office & Operations Support (Secondary Focus)

• Provide light office management support to ensure a smooth, welcoming hybrid workplace

• Coordinate vendors, supplies, and basic office logistics as needed

• Support office technology needs and equipment

• Support in-person events and meetings

Qualifications & Skills

Required:

• 1–3 years of relevant experience (administrative, operations, project coordination, or similar)

• Exceptional written and verbal communication skills

• Strong organizational skills and attention to detail

• Warm, clear communicator who builds trust quickly

• Ability to work independently, prioritize effectively, and follow through

• Comfort learning new systems and figuring things out with minimal direction

• Technically savvy

• Professional judgment and discretion

• Calm under pressure and adaptable in a fast-moving environment